Job Description

Job Description

Are you seeking an opportunity to join a dynamic and innovative company dedicated to delivering a comprehensive range of safety identification products and services? Marking Services, Inc. (MSI) is a global leader in creating safety identification products such as pipe markers, valve tags, safety signs, and more for diverse industries worldwide.

The Project Assistant is responsible for supporting the daily activities of turnkey projects and carrying out tasks for all phases of the project processes. The Project Coordinator manages the administrative tasks necessary to moving a project to completion. The position communicates with client regularly to obtain project details and ensures information is transmitted to internal support departments.

POSITION DUTIES AND RESPONSIBILITIES:

• Collects project documentation from client and distributes to required departments.
• Assists with the preparation of project definition documents (PDD), requests for information, and distributes graphic design layouts to required departments, and communicates project details to the Engineering Support and Production Leads.
• Communicates project status, educates client on next steps, and expresses client needs to all departments to ensure smooth project execution.
• Prepares project summary binders upon completion of each project.
• Coordinate project kick off meetings between sales and rest of company.
• Coordinates the prequalification packages and obtains all tax and insurance related documentation from client prior to MSI providing services.
• Participates in request for quotation/bid on turnkey projects as needed.
• Submits client requests for information to Engineering Support and ensures information is obtained, filed, and sent to the respective Business Development salesperson.
• Completes and adheres to the “PO in-house checklist” ensuring a 1-week turnaround of all new contracts/purchase orders.
• Uses the contract/purchase order to create project files that will be used during the life of the project. Obtains and tracks project numbers.
• Collaborate with Operations Management to maintain database of field employee safety certifications.
• Oversees the management and storage of all project and personnel documents and files. Assists manager is creating and implementing a file-organization system that works for all departments involved.
• Provide administrative support such as filing, data entry, and documenting meeting minutes.
• Other duties as may be necessary to fulfill the responsibilities of this position.

KNOWLEDGE, SKILLS AND REQUIREMENTS:

• High School Diploma or equivalent required; 2-year degree preferred
• Exceptional attention to detail and ability to deliver error free work
• Solid communication skills both in writing and verbally – ability to prepare effective written communications as well as ability to effectively communicate with customers both verbally and in writing
• Excellent organizational skills – ability to track and monitor progress of projects effectively
• Strong follow up skills with the ability to drive projects to conclusion
• Proficiency in all MS Office Suite applications
• Working knowledge of sales process and project execution preferred
• Working knowledge of Great Plains and internet resourcing is a plus

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

There is a minimal risk of injury. Work hours are generally during normal business hours and average at least 40 hours a week. May require some additional hours when working with internal/external customers. May attend meetings on client sites. Consistent and regular attendance required.

At MSI, we offer competitive wages, a comprehensive benefits package, work-life balance, a stimulating work environment, and a casual dress code. Join our team of dedicated professionals who value teamwork, innovation, and personal growth.

For more information on Marking Services Inc., please visit

Equal Opportunity Employer, including Veterans and Individuals with Disabilities.

Job Tags

Similar Jobs